Using Microsoft Calendars with YouCanBookMe

You have the option to connect your Outlook calendar to YouCanBookMe for a seamless experience in scheduling meetings and coming together on Microsoft Teams.

This feature is available on all plans (including the Free plan). 

Watch a quick video demonstration on integrating your Outlook calendar to YouCanBookMe. 

In this article:

• Integrating a calendar directly
• Sharing a calendar within Microsoft
• Additional Resources From Microsoft Support

Integrate a calendar directly

1. First, log in to YCBM account.

2. Once logged in, navigate to the Integrations page.

3. Click "Connect" under the Microsoft calendar option.

4. Enter your Microsoft calendar credentials for the Microsoft account to integrate.

5. Once this is complete, the newly integrated Microsoft calendar account will be listed on the Integrations page of your YCBM account. This means your calendar is ready to be used on live booking pages. 

6. You can also "Connect" your OutlookMail to send booking-related notifications directly from your email. 

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Sharing a calendar within Microsoft

Please note that there are several versions of Microsoft and different ways to share calendars. The method below is for Outlook Live.

The examples provided here are written specifically for users who integrate more than one Microsoft calendar account with a single ("centralized") YouCanBook.me account.

If you are integrating a single Microsoft calendar account with a single YouCanBook.me account, the steps are the same as the "Integrating a calendar directly" instructions.

1. Click the settings icon in the top right corner and select Shared calendars
2. Select a calendar from the dropdown menu and click "Share"
3. Enter the email address of the Microsoft calendar account that is integrated with YCBM - check with your colleague, as this email may be different than their YCBM account email address. 
4. Select the permissions level "Can Edit" and then click "Share"
5. Once this is done, you'll see the Account owner will see your calendar as an option in the dropdown menu of the Calendar & Teams section of your booking page.

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Additional Resources From Microsoft Support

• Sharing your calendar in Outlook Web App - Outlook
  Share your calendar with people inside or outside your organization in Outlook or Outlook Web App if you're using Office 365 or another Microsoft Exchange-based email ...
  Applies To: Outlook Web App for Office 365, Outlook Web App for Office 365 Small Business, Outlook Web App 
• Share an Outlook calendar with other people - Outlook
  Share your Outlook calendar with others via email or through an Exchange Server account.
  Applies To: Outlook 2016, Outlook 2013 
• Share an Outlook calendar with other people - Outlook
  You can share calendar information with other people by using Microsoft Outlook 2010 in three ways: By email. With Microsoft Exchange Server accounts
  Applies To: Outlook 2010 
• Share your calendar information - Outlook
  You can share calendar information with other people by using Microsoft Office Outlook 2007 in many ways. You can choose the method that is best for you, depending on ...
  Applies To: Outlook 2007

For further questions, contact our team at support@youcanbook.me.

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