Inviting Team Members To Your Account (V2)
This page refers to accounts on the latest version of YCBM (V2), released in September 2026. You can check which version you are on by looking at the footer on your account. If you are on YCBM Classic (V1), please read this page.
YouCanBookMe makes it easy for your entire organization to join your account and manage bookings all in one place. Each team member will receive their bookings directly on their own Google or Outlook calendar, and they can even create unique video conferencing links for each booking they receive.
When you create a YCBM account for your organization, you'll become the Account Owner. If you're on the Team plan, you will be able to invite your colleagues to join the account. Follow the steps in this article to get your team up and running.
This feature is available on our Team plan.
In this article:
- Invite your team members
- How team members accept the invitation
- How team members integrate their Zoom accounts
- How to connect your team to booking pages
Invite your team members
Invite your organization via this link, or by going to the Members tab at the top of your account.
Click Invite members and start entering the email addresses of the team members you'd like to invite to join your account, and then set the role you'd like to assign to them. (You can read more about the different roles, and the permissions they grant here).
This action will trigger an email invitation to them. When the click on the link to get started, the onboarding wizard will walk them through all the steps they need, including accepting the invitation and setting up their User Profile
Need to invite more than 50 team members? Contact YouCanBook.me support and we can help!
Inviting an existing YCBM user
If your team member already has a YouCanBook.me account, the email will come with the subject line "[account email] has requested control over your YouCanBook.me account."
When the team member accepts this invitation, all booking pages from their existing account will be automatically moved into the Account Owners dashboard.
As the Account Owner or Administrator, you can adjust their role at any time.
Inviting a new YouCanBook.me user
If your team member does not have an existing YouCanBook.me account, the email will come with the subject line, "You’ve been invited to join YouCanBook.me." They will click Accept Invitation from the email, and follow the prompts to create a Contributor account.
What's next?
When a team member has accepted the invitation as a Contributor, you can make them an Editor or Administrator, connect them to any of your existing booking pages, or create a new booking page for them. Click here to read our full setup guide for teams.